Real-time meeting cost calculator — enter attendees and salaries, see the dollar/rupee meter tick up live. Surface the true cost of recurring meetings before they sink your team's productivity.
Meeting Cost Calculator Features
- Live Timer — Track meeting costs in real-time as the meeting happens
- Cost Breakdown — See per-attendee costs with overtime rate multipliers
- Plan vs Actual — Compare planned cost against actual elapsed cost
- PDF Report — Download a professional meeting cost report
- Overtime Alert — Get notified when meeting exceeds planned duration
How to Use Meeting Cost Calculator
Calculate meeting costs in three steps
- Add Attendees — Enter names, roles, hourly rates, and overtime multipliers
- Set Duration — Plan the meeting length in minutes
- Start Timer — Track real-time cost and get overtime alerts
Frequently Asked Questions
Is the Meeting Cost Calculator free?
Yes, track unlimited meetings with no signup. Live timer, overtime alerts, per-attendee cost breakdown, and PDF report download are all included free. Attendee names, rates, and meeting data stay in your browser.
How does overtime work?
When the meeting exceeds the planned duration, each attendee's cost switches to their overtime rate (hourly rate × overtime multiplier). Default is 1.5x.
Can I download a meeting report?
Yes! Click 'Download PDF Report' to get a professional summary with all attendees, their rates, individual costs, and the total.
How is planned vs actual shown?
During a live meeting, the sidebar shows your planned budget vs actual cost with the difference highlighted in green (under budget) or red (over budget).
Does it alert when overtime starts?
Yes, you get a toast notification and the timer turns red when the meeting exceeds the planned duration.
Can I edit attendees during the meeting?
Yes, you can add, edit, or remove attendees while the timer is running. Costs recalculate instantly.
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