Salary Slip Format
The standard Indian layout: employee details on top, earnings beside deductions, net pay in figures and words.
Opens the free Salary Slip Generator with this design and the sample filled in. No sign-up.
- Indian format: PF, PT, TDS and HRA
- Excel totals and net pay are formulas
- Free, no sign-up, no watermark
- Edit online: details stay on your device
When to use the Standard design
The standard Indian layout: employee details on top, earnings beside deductions, net pay in figures and words.
This is the salary slip layout most Indian companies and payroll software use, and the one banks, landlords and visa offices are used to reading. The company and month sit at the top, then the employee's details (ID, designation, PAN, UAN, bank account), working and paid days, and a two-sided table: earnings on the left, deductions on the right. Net pay comes last, in figures and in words. In the Excel file, the totals and net pay are formulas.
What's on it
- Company name and address
- Salary month
- Employee ID, designation, PAN, UAN, PF number and bank
- Working days, paid days and loss of pay
- Earnings: basic, HRA, conveyance, medical, other
- Deductions: PF, professional tax, TDS
- Net pay in figures and words
Best for
Small businesses running payroll in Excel
Also good for
HR teams and accountants issuing monthly slips
And for
Startups that need a standard slip without payroll software
How to use this template
From the template to a finished PDF in a few minutes.
- STEP 01
Open the format
Download the Excel file, or tap "Edit this template online" to open it in the Salary Slip Generator.
Excel or online - STEP 02
Fill in the month
Type the employee's details and this month's earnings and deductions. PF and ESI can be worked out for you online.
Earnings and deductions - STEP 03
Share the PDF
Download a PDF for each employee, or save the Excel sheet as PDF.
PDF for the employee
Tips for the Standard salary slip
Small changes that make this design work harder for you.
Keep basic pay at the level your PF and gratuity policies assume; HRA and allowances often follow it as a percentage.
Show loss-of-pay days separately so the employee can see why net pay changed.
Use the same layout every month; employees compare slips line by line when applying for loans.
Hide the lines you don't use (DA, ESI, loan) in the online generator instead of showing zeros.
Frequently asked questions
Quick answers about the Standard salary slip template.
What is the standard salary slip format in India?
How is PF worked out on a salary slip?
Can I add a company logo?
More salary slip templates
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