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Invoice templateUSDesign: Contractor

Contractor Invoice Template

Labor and materials in two groups, each with a subtotal, then tax, the deposit and the balance due.

Ridgeview Remodeling LLC

7600 Burnet Road Austin, TX 78757

office@ridgeview.example

(512) 555-0163

TX contractor licence 48211

Invoice

Invoice no.
RR-2311
Issue date
Nov 12, 2026
Due date
Nov 27, 2026
Terms
Net 15

Bill to

Daniel and Sarah Brooks

1420 Oak Street Austin, TX 78704

dbrooks@example.com

(512) 555-0198

Project

Kitchen remodel, 1420 Oak Street, Austin, TX

DescriptionQtyRateAmount
Labor
Demolition and haul-away, hoursCrew of two16$55.00$880.00
Cabinet installation, hours24$65.00$1,560.00
Electrical, under-cabinet lights, hoursLicensed electrician8$85.00$680.00
Plumbing, sink and dishwasher, hours6$90.00$540.00
Labor subtotal$3,660.00
Materials
Shaker cabinets, full set1$6,400.00$6,400.00
Quartz countertopSquare feet, installed32$75.00$2,400.00
Fixtures and hardwareFaucet, sink, pulls1$680.00$680.00
Materials subtotal$9,480.00

Payment details

Check payable to Ridgeview Remodeling LLC or card at ridgeview.example/pay

Notes

Deposit of $4,000 received Oct 28. One-year warranty on labor.

Subtotal
$13,140.00
Sales tax (8.25%)
$1,084.05
Total
$14,224.05
Amount paid
-$4,000.00
Balance due$10,224.05

Made with CleverTools.in, free invoice generator

US Letter (A4 in the editor)Sample person, made up
Edit this template online

Opens the free Invoice Generator with this design and the sample filled in. No sign-up.

  • Excel file with live formulas
  • Sales tax, discounts and deposits
  • Free, no sign-up, no watermark
  • Edit online: client details stay on your device
About this invoice template

When to use the Contractor design

Labor and materials in two groups, each with a subtotal, then tax, the deposit and the balance due.

Homeowners and general contractors want to see what was labor and what was materials. This template splits the job into those two groups, each with its own subtotal, under a bold header row in your colour. The job site goes in the Project line, your licence number can sit under your business details, and a deposit taken at the start comes off before the balance due. The Excel version keeps the group subtotals and the tax as formulas.

What's on it

  • Your business with licence number
  • Invoice number, dates and terms
  • Bill to and the job site
  • Labor lines with hours and rates
  • Materials lines with quantities
  • A subtotal for each group
  • Sales tax, deposit and balance due

Best for

General contractors and remodelers

Also good for

Plumbers, electricians and handymen

And for

Landscapers and painters who supply materials

3 steps

How to use this template

From the template to a finished PDF in a few minutes.

  1. STEP 01

    Open the template

    Download the Word or Excel file, or tap "Edit this template online" to open it with the labor and materials groups.

    Word, Excel or online
  2. STEP 02

    Add labor and materials

    Put each line in the Labor or Materials group. The subtotals and tax update as you go.

    Lines, tax and dates
  3. STEP 03

    Send the PDF

    Download a PDF and send it with photos of the finished work.

    PDF to email
Edit this template online
Tips

Tips for the Contractor invoice

Small changes that make this design work harder for you.

  • Write the job site address in Project, especially when it differs from the billing address.

  • Put your licence number under your business details; some clients and states expect it on paperwork.

  • Sales tax on labor and materials depends on your state and the job. Check your state's rules before you set the rate.

  • Take the deposit off on the final invoice and say in the notes when it was received.

FAQ

Frequently asked questions

Quick answers about the Contractor invoice template.

How do I separate labor and materials on an invoice?
Pick the Contractor design and set each line's group to Labor or Materials. Each group gets its own subtotal before tax.
Should I charge tax on labor?
It depends on the state and the kind of work. Some states tax construction labor, many don't. Check with your state's revenue department.
Can I add a deposit?
Yes. Type it in Already paid and it comes off the total to give the balance due.
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A colour band with the amount due up top, project fees below and a deposit already taken off.

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