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Invoice templateUSDesign: Freelance

Hourly Invoice Template

Hours times your rate on every line, in a tinted table, for freelancers and consultants who bill time.

Maya Chen Design

Portland, OR 97205

maya@mayachen.example

(503) 555-0187

Invoice

Invoice no.
1042
Issue date
Nov 12, 2026
Due date
Dec 12, 2026
Terms
Net 30

Bill to

Northwind Studio

Attn: Leo Park

410 Pine Street Seattle, WA 98101

ap@northwind.example

Project

Brand identity, October work

DescriptionHoursRateAmount
Logo conceptsThree directions with rationale6.5$85.00$552.50
Brand guideColour, type, logo use and examples9$85.00$765.00
Social media kit12 post and story templates4$85.00$340.00
Revisions2.5$85.00$212.50
Client calls1.5$85.00$127.50

Payment details

Zelle or Venmo: maya@mayachen.example PayPal: paypal.me/mayachendesign

Notes

Hours are logged in 15-minute steps. Thanks, Leo!

Subtotal
$1,997.50
Balance due$1,997.50

Made with CleverTools.in, free invoice generator

US Letter (A4 in the editor)Sample person, made up
Edit this template online

Opens the free Invoice Generator with this design and the sample filled in. No sign-up.

  • Excel file with live formulas
  • Sales tax, discounts and deposits
  • Free, no sign-up, no watermark
  • Edit online: client details stay on your device
About this invoice template

When to use the Hourly design

Hours times your rate on every line, in a tinted table, for freelancers and consultants who bill time.

When you bill for time, the client wants to see where the hours went. This template has an Hours column instead of a quantity, a rate on every line and the amount worked out for you, so a 6.5-hour task at $85 shows $552.50 without a calculator. Each line can carry a short detail under it, which is where you say what the time bought. The Excel version keeps the formulas, so changing the hours updates the line, the subtotal and the balance due.

What's on it

  • Your name or business and contact details
  • Invoice number, dates and Net 30 terms
  • Bill to and the project
  • Task lines with hours, hourly rate and amount
  • A detail line under each task
  • Subtotal and balance due
  • How to pay you (Zelle, PayPal, bank)

Best for

Freelance designers, developers and writers

Also good for

Consultants and coaches billing by the hour

And for

Virtual assistants and bookkeepers

3 steps

How to use this template

From the template to a finished PDF in a few minutes.

  1. STEP 01

    Open the template

    Download the Word or Excel file, or tap "Edit this template online" to open it with Hours already switched on.

    Word, Excel or online
  2. STEP 02

    Add your hours

    One line per task with the hours and your rate. Quarter hours work: 6.25 or 2.5.

    Lines, tax and dates
  3. STEP 03

    Send the PDF

    Download a PDF and email it, with your timesheet attached if the client asks for one.

    PDF to email
Edit this template online
Tips

Tips for the Hourly invoice

Small changes that make this design work harder for you.

  • Bill in consistent steps, like 15 minutes, and say so in the notes so nobody argues about rounding.

  • Group small tasks into one line per day or per deliverable; twenty 0.25-hour lines are hard to approve.

  • Put your rate on every line even when it doesn't change. It saves a question from accounts.

  • Invoice on the same day each week or month so the client's team expects it.

FAQ

Frequently asked questions

Quick answers about the Hourly invoice template.

How do I invoice for hours worked?
List each task with the hours and your hourly rate. The amount is hours times the rate, and the lines add up to the total. This template does the maths for you.
Can I bill half or quarter hours?
Yes. Type 2.5 for two and a half hours or 0.25 for 15 minutes. The amount is worked out to the cent.
Should I attach a timesheet?
Only if the client asks. The detail line under each task usually says enough. Keep your own time log in case of questions.
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