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Invoice templateUSDesign: Modern

Freelance Invoice Template

A colour band with the amount due up top, project fees below and a deposit already taken off.

Invoice

No. 2026-031

Alex Rivera Photography

AMOUNT DUE

$4,250.00

Due Nov 27, 2026

From

Alex Rivera Photography

1200 Biscayne Blvd Miami, FL 33132

hello@alexrivera.example

(305) 555-0119

Bill to

Coastline Apparel

Attn: Marketing team

500 Brickell Ave, Floor 9 Miami, FL 33131

marketing@coastline.example

Details

Invoice no.
2026-031
Issue date
Nov 12, 2026
Due date
Nov 27, 2026
Terms
Net 15
Project
Spring catalog photo shoot
DescriptionQtyRateAmount
Studio shoot dayPhotographer, assistant and lighting2$1,800.00$3,600.00
Location feeBeach permit, Crandon Park1$450.00$450.00
Edited product photosColour corrected, background cleaned60$25.00$1,500.00
Usage licence, 1 yearWeb, social and print catalog1$1,200.00$1,200.00

Payment details

Bank transfer: Alex Rivera Photography LLC Account ending 2093, routing 067014822

Notes

A 50% deposit of $2,500 was received on Oct 20. Thank you!

Subtotal
$6,750.00
Total
$6,750.00
Amount paid
-$2,500.00
Balance due$4,250.00

Made with CleverTools.in, free invoice generator

US Letter (A4 in the editor)Sample person, made up
Edit this template online

Opens the free Invoice Generator with this design and the sample filled in. No sign-up.

  • Excel file with live formulas
  • Sales tax, discounts and deposits
  • Free, no sign-up, no watermark
  • Edit online: client details stay on your device
About this invoice template

When to use the Freelance design

A colour band with the amount due up top, project fees below and a deposit already taken off.

Project work is usually billed in parts: a deposit to start, the balance at the end. This template is built for that final invoice. The amount still owed sits in a colour band at the top, so it is the first thing the client sees, and the deposit you already received comes off the total as its own line. From, Bill to and the invoice details sit side by side under the band, and each fee can carry a detail line, like a usage licence or the number of edited photos.

What's on it

  • Colour band with the amount due and due date
  • From, Bill to and invoice details side by side
  • Project fee lines with details
  • Subtotal and total
  • Deposit already paid
  • Balance due
  • Payment details and a thank-you note

Best for

Photographers, videographers and designers

Also good for

Freelancers billing a project fee with a deposit

And for

Agencies and studios that want a branded look

3 steps

How to use this template

From the template to a finished PDF in a few minutes.

  1. STEP 01

    Open the template

    Download the Word or Excel file, or tap "Edit this template online" to open it in the Invoice Generator.

    Word, Excel or online
  2. STEP 02

    Add fees and the deposit

    One line per fee, then type the deposit in Already paid. The balance due updates.

    Lines, tax and dates
  3. STEP 03

    Send the PDF

    Download a PDF and email it with the final files or a link to them.

    PDF to email
Edit this template online
Tips

Tips for the Freelance invoice

Small changes that make this design work harder for you.

  • Say in the notes when the deposit was paid, so the client's records match yours.

  • List usage or licence terms as their own line; it makes clear what the client is buying.

  • Pick the band colour from your brand: the generator has seven, and the Word file takes any colour.

  • Send the final invoice with the delivery, while the client is happiest with the work.

FAQ

Frequently asked questions

Quick answers about the Freelance invoice template.

How do I show a deposit on an invoice?
Put the full project fees in the lines, then the deposit in Already paid. The invoice shows the total, the amount paid and the balance due.
Can I change the colour?
Yes. Pick one of seven colours in the Invoice Generator. In the Word file, change the shading of the top band.
Do freelancers have to charge sales tax?
It depends on your state and on what you sell; many services are not taxed but some are. Check your state's rules, then add the rate if you need it.
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Labor and materials in two groups, each with a subtotal, then tax, the deposit and the balance due.

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