3 steps · no sign-up

Make an invoice in three steps

From a blank form to a PDF your client can pay, without an account.

STEP 01
Fill in the details
Your business, the client, the dates and each line of work or product.
Saved as you type
STEP 02
Pick a design
Simple, Freelance, Contractor or Modern, in seven colours, on Letter or A4.
Switch any time
STEP 03
Download and send
A PDF to email, or a Word or Excel file to keep editing.
Made on your device

Checklist

What to put on an invoice

The parts a client's accounts team looks for before they pay.

Who it's from

Your business name, address, email or phone, and your tax ID or licence number if your client or state asks for it.

Who pays

The client's business name and address, and a person or team to send it to, like Accounts payable.

A unique number

Number every invoice in order (INV-0001, INV-0002). It is how both sides find it later. New invoice raises it by one for you.

Dates and terms

The issue date, the due date and the terms that link them, like Net 30.

What you did

One line per job or product, with hours or quantity, the rate and the amount. Add a detail line when the name alone is unclear.

How to pay

Bank transfer details, Zelle, Venmo, PayPal or a card link. The easier it is to pay, the sooner you are paid.

Payment terms

Payment terms, explained

Pick terms in the form and the due date is worked out from the issue date.

Terms	Means	Often used for
Due on receipt	Pay as soon as the invoice arrives	Small jobs, one-off work, new clients
Net 7 / Net 15	Pay within 7 or 15 days of the invoice date	Freelancers, small businesses
Net 30	Pay within 30 days	The most common terms between businesses
Net 45 / Net 60	Pay within 45 or 60 days	Large companies with monthly payment runs
Deposit	Part paid up front, the rest on this invoice	Projects, events, building work

A deposit goes in Already paid: the invoice shows the total, the amount paid and the balance due.

Designs

The four designs

Every design works on US Letter or A4, in 8 currencies and seven colours.

Simple

Black and grey, a thin accent line.

Freelance

Hours and rates, tinted table head.

Contractor

Labor and materials, each with a subtotal.

Modern

Colour band with the amount due.

Prefer to start from a finished example? Pick one of the free invoice templates and edit it here.

Compare

PDF, Word or Excel?

All three come from the same invoice. Pick by what happens next.

What you need	PDF	Word	Excel
Send to a client	✓ Best	Can be edited	Can be edited
Looks the same everywhere	✓ Yes	Depends on fonts	Depends on fonts
Edit later	✗ No	✓ Yes	✓ Yes
Totals update when you edit	✗ No	✗ No	✓ Live formulas

Pro tips

Get paid faster

Small habits that shorten the wait.

1
Send it the day the work is done
The clock on Net 15 or Net 30 starts at the invoice date, not the day you finished.
2
Name the person who approves it
Put the client's contact in the Bill to block so it reaches the right inbox first time.
3
Make the lines specific
"Logo concepts, 6.5 hours" gets approved faster than "Design work".
4
Give more than one way to pay
A bank transfer plus Zelle, PayPal or a card link removes the last excuse to wait.

Sales tax

Rates and what is taxable differ by state and city, and services are often treated differently from goods. Check your state's rules.

Keep copies

Keep a copy of every invoice you send with your business records. The Word or Excel file is easy to file and search.

Follow up kindly

A short, polite reminder on the due date, with the PDF attached again, is usually all it takes.

How it works

Private by design

Straight from how the tool is built.

Made on your device

PDF drawn in your browser
Word and Excel built here too
No account to create

Real files

Selectable text in the PDF
Editable Word tables
Excel with live formulas

Your numbers stay yours

No upload of client details
No watermark
No sign-up wall

FAQ

Frequently asked questions

Quick answers about designs, tax, files and privacy.

Is this invoice generator free?

Yes. All four designs and the PDF, Word and Excel downloads are free, with no sign-up and no watermark. A small grey credit line sits at the foot of the page.

How is the total worked out?

Each line is quantity (or hours) times the rate. The discount comes off the subtotal, tax is added on the discounted subtotal, then shipping. Anything already paid comes off the total to give the balance due.

Can I bill by the hour?

Yes. Switch the lines to Hours and type the hours and your hourly rate. Quarter hours work: 6.25 or 2.5. The Freelance design is made for hourly invoices.

Does it add sales tax for my state?

Type your rate in Tax rate and it is added for you. Sales tax rates and what is taxable differ by state and city, so check your state's rules for your work.

Can I use a currency other than US dollars?

Yes. Pick from US, Canadian and Australian dollars, pounds, euros, rupees, Singapore dollars and UAE dirhams. Dates follow the currency: Nov 12, 2026 for dollars, 12 Nov 2026 for others.

Can I edit the invoice later?

Your invoice is saved in this browser as you type, so it is there when you come back. Download the Word or Excel file to keep an editable copy anywhere.

Are my client's details uploaded?

No. The invoice and its files are made on this page. Nothing you type is sent to a server. Clearing your browser data removes the saved invoice.

I'm in India and need GST. Is this the right tool?

Use the GST Invoice Generator instead. It handles GSTIN, HSN codes, CGST, SGST and IGST. This tool is for invoices without GST.

Reviews

What people say

Reviews from people who used this tool.

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Description

Qty

Rate

Amount

Item

$0.00

Terms

Means

Often used for

Due on receipt

Pay as soon as the invoice arrives

Small jobs, one-off work, new clients

Net 7 / Net 15

Pay within 7 or 15 days of the invoice date

Freelancers, small businesses

Net 30

Pay within 30 days

The most common terms between businesses

Net 45 / Net 60

Pay within 45 or 60 days

Large companies with monthly payment runs

Deposit

Part paid up front, the rest on this invoice

Projects, events, building work

What you need

PDF

Word

Excel

Send to a client

✓ Best

Can be edited

Looks the same everywhere

✓ Yes

Depends on fonts

Edit later

✗ No

✓ Yes

Totals update when you edit

✗ No

✓ Live formulas

Description

Qty

Rate

Amount

Item

$0.00

Make an invoice in three steps

Fill in the details

Pick a design

Download and send

What to put on an invoice

Who it's from

Who pays

A unique number

Dates and terms

What you did

How to pay

Payment terms, explained

The four designs

Simple

Freelance

Contractor

Modern

PDF, Word or Excel?

Get paid faster

Send it the day the work is done

Name the person who approves it

Make the lines specific

Give more than one way to pay

Sales tax

Keep copies

Follow up kindly

Private by design

Made on your device

Real files

Your numbers stay yours

Frequently asked questions

What people say

More free business tools

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Tax, discount and payments

Payment details and notes

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After you send it

Make an invoice in three steps

Fill in the details

Pick a design

Download and send

What to put on an invoice

Who it's from

Who pays

A unique number

Dates and terms

What you did

How to pay

Payment terms, explained

The four designs

Simple

Freelance

Contractor

Modern

PDF, Word or Excel?

Get paid faster

Send it the day the work is done

Name the person who approves it

Make the lines specific

Give more than one way to pay

Sales tax

Keep copies

Follow up kindly

Private by design

Made on your device

Real files

Your numbers stay yours

Frequently asked questions

What people say

More free business tools

Invoice Studio

Your invoice

Design